S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

International Oil Pollution Prevention (IOPP) Certificate

Validity – 5 years

For Oil Tankers of 150GT & above or other Ship of 400GT above

MARPOL Annex I,

regulation 7

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Ship Particulars.

2.       Valid Certificate of Registration for the Vessel.

3.       Valid Certificate of Class recognised by NIMASA

4.       Copy of Approved SOPEP Manual

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

International Sewage Pollution Prevention (ISPP) Certificate

Validity– 5 years.

For Ships of 400GT & above or every Ship certified to carry more than 15 persons.

MARPOL Annex IV,

regulation 5;

MEPC/Circ.408

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Ship Particulars.

2.       Valid Certificate of Registration for the Vessel.

3.       Valid Certificate of Class recognised by NIMASA

4.       Copy of Approved SOPEP Manual

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

International Air Pollution Prevention (IAPP) Certificate

Validity– 5 years.

Any ship of 400 gross tonnage and above engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties and platforms and drilling rigs engaged in voyages to waters under the sovereignty or jurisdiction of other Parties to the Protocol of 1997.

MARPOL Annex VI,

regulation 6

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Ship Particulars.

2.       Valid Certificate of Registration for the Vessel.

3.       Valid Certificate of Class recognised by NIMASA

4.       Copy of Approved SOPEP Manual

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

International Anti-Fouling System (AFS) Certificate Validity– 5 years.

Ships of 400 GT and above engaged in international voyages, excluding fixed or floating platforms, FSUs and FPSOs, shall be issued after inspection and survey an international Anti-fouling System Certificate together with a Record of Anti-fouling Systems.

AFS 2001,

regulation 2(1) of annex 4

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Ship Particulars.

2.       Valid Certificate of Registration for the Vessel.

3.       Valid Certificate of Class recognised by NIMASA

4.       Copy of Approved SOPEP Manual

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

International Ballast Water Management Certificates

Ships of 400 gross tonnage and above to which the BWM 2004 applies (Ships engaged in international voyages), excluding floating platforms, FSUs and FPSOs, shall be issued the certificate after successful completion of a survey conducted in accordance with regulation E-1.

BWM 2004,

regulation E-2

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Valid copy of Nigerian Registry Certificate.

2.       Certificate of Class

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

International Maritime Dangerous Goods (IMDG) Certificate of Compliance /Permit/Exemption

Any vessel involved in transport of International Maritime Dangerous Goods in Packaged form.

BCH Code,

section 1.6

RENEWAL: Three (3) Months Prior to or after  Expiration

1.        Certificate of Registry

Survey certificate (Fitness)

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

Ship Board Energy Efficiency Management Plan– Part I Approval (SEEMP-I)

Validity – 5Years

All ships of 400 gross tonnage and above, excluding platforms (including FPSOs and FSUs) and drilling rigs, regardless of their propulsion, shall keep on board a ship specific Ship Energy Efficiency Management Plan (SEEMP). This may form part of the ship’s Safety Management System (SMS)

MARPOL Annex VI, regulation 22; MEPC.1/Circ.795

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Valid copy of Nigerian Registry Certificate.

2.       Copy of IAPP Certificate

3.       Copy of SEEMP

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

International Energy Efficiency Certificate (IEEC)

Validity – 5years

Any ships of 400 gross tonnage and above before that ship may engage in voyages to ports or offshore terminals under the jurisdiction of other Parties.

MARPOL Annex VI Regulation 6

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Valid copy of Nigerian Registry Certificate.

2.       Copy of IAPP Certificate

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

Nitrogen Oxide Technical File Approval (NOx-Tech.)

Validity – 1Year

Every marine diesel engine installed on board a ship shall be provided with a Technical File. The Technical File shall be prepared by the applicant for engine certification and approved by the Administration, and is required to accompany an engine throughout its life on board ships. The Technical File shall contain the information as specified in paragraph 2.4.1 of the NOX Technical Code, 2008.

NOX Technical Code 2008, paragraph 2.3.4

RENEWAL: Three (3) Months Prior to or after  Expiration

1.       Valid copy of Nigerian Registry Certificate.

2.       Certificate of Class

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS /ATTACH

INTERNATIONAL POLLUTION PREVENTION CERTIFICATE FOR THE CARRIAGE OF NOXIOUS LIQUID SUBSTANCES IN BULK (INLSC)

Any ship carrying noxious liquid substances in bulk and which is engaged in voyages to ports or terminals under the jurisdiction of other Parties to MARPOL.

1.       Valid copy of Nigerian Registry Certificate.

2.       Certificate of Class

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Oil Discharge Monitoring Equipment (ODME) Exemption

Every Oil Tanker fitted with oil Discharge Monitoring and Control Systems shall be provided with instructions as to the operation of the system in accordance with an operational manual approved.

MARPOL Annex I,

regulation 31;

resolution A.496(XII); resolution A.586(14), as amended by resolution MEPC.24(22);

resolution MEPC.108(49), as amended by resolution MEPC.240(65)

1.       IOPP Certificate.

2.       Ship Particulars.

3.       Valid Certificate of registration of the vessel.

4.       Valid Certificate for SOPEP Manual.

5.       Diagram of the holding tanks, capacity and voyage duration.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Oil Filtering Equipment (OFE) Exemption

Every Oil Tanker fitted with Oil Filtering Equipment shall be provided with instructions as to the operation of the system in accordance with an operational manual approved.

1.       IOPP Certificate.

2.       Ship Particulars.

3.       Valid Certificate of registration of the vessel.

4.       Valid Certificate for SOPEP Manual.

5.       Diagram of the holding tanks, capacity and voyage duration.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Double Hull Exemption

For Single-Hull Tankers of Nigerian Flag

1.       IOPP Certificate.

2.       Ship Particulars.

3.       Valid Certificate of registration of the vessel.

4.       Valid Certificate for SOPEP Manual.

5.       Diagram of the holding tanks, capacity and voyage duration.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ballast Water Management Exemption (BWME)

For Cabotage vessels not engaged in international voyages.

BWM 2004,

regulation B-1;

resolution MEPC.127(53)

1.       Valid copy of Nigerian Registry Certificate.

2.       Certificate of Class

Cabotage Status

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Exemption for Survey on Fuel Consumption

Every ship 5,000GT & above using Bunker

1. Ship Particulars
2. Valid copy of Nigerian Registry Certificate

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ship-Board Oil Pollution Emergency Plan (SOPEP) Manual/ Oil Pollution Emergency plan (OPEP)

Validity- 5 Years.  Every oil tanker of 150 gross tonnage and above and every ship other than an oil tanker of 400 gross tonnage and above shall carry on board a Shipboard Oil Pollution Emergency Plan approved by the Administration.

OPEP for Facilities.

MARPOL Annex I regulation 37; MEPC 54(32) as amended by resolution MEPC.86(44)

RENEWAL: Three (3) Months Prior to or after Expiration.

1.       Three copies of SOPEP in line with the IMO Guidelines.

2.     Valid copy of certificate of registry.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ship-Board Marine Pollution Emergency Plan (SMPEP) Manual Validity- 5 years

Every ship of 150 gross tonnage and above certified to carry noxious liquid substances in bulk shall carry on board a shipboard marine pollution emergency plan for noxious liquid substances approved by the Administration.

MARPOL Annex II, regulation 17; resolution MEPC.85(44), as amended by resolution MEPC.137(53

RENEWAL: Three (3) Months Prior to or after Expiration.

1.       Three copies of SMPEP in line with the IMO Guidelines.

2.     Valid copy of certificate of registry.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ship to Ship Transfer Operation Plan (STS) Manual

Any oil tanker involved in STS operations shall carry on board a plan prescribing how to conduct STS operations (STS operations Plan) not later than the date of the first annual, intermediate or renewal survey of the ship to be carried out on or after 1 January 2011. Each oil tanker’s STS operations plan shall be approved by the Administration. The STS operations plan shall be written in the working language of the ship. Records of STS operations shall be retained on board for three years and be readily available for inspection.

MARPOL Annex I, regulation 41

RENEWAL: Three (3) Months Prior to or after Expiration.

1.       Submit three (3) copies of prepared STS Plan for approval.

2.       Valid Certificate of registry.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Garbage Management Plan (GMP)

(Validity- 5 year)

Every ship of 100 gross tonnage and above and every ship which is certified to carry 15 persons or more shall carry a garbage management plan which the crew shall follow.

Also applies to Fixed or Floating Platforms (FPSOS).

MARPOL Annex V,

regulation 10;

resolution MEPC.220(63)

RENEWAL: Three (3) Months Prior to or after Expiration.

1.       Submit three (3) copies of prepared GMP for approval.

2.       Valid Certificate of registry.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Waste Management Plan (WMP)

Companies generating solid and liquid wastes

MARPOL

RENEWAL: Three (3) Months Prior to or after Expiration.

1.       Submit three (3) copies of prepared WMP for approval.

2.       Valid Certificate of registry.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

International Ballast Water Management Plan (BWMP)

Each ship engaged in international voyage shall have on board and implement a ballast water management plan. Such a plan shall be approved by the Administration taking into account guidelines developed by the Organization.

BWM 2004,

regulation B-1;

resolution MEPC.127(53)

RENEWAL: Three (3) Months Prior to or after Expiration.

1.       Submit three (3) copies of prepared BWMP for approval.

2.       Valid Certificate of registry.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Marine Environment Management Plan (MEMP)

For all projects/ activities at Sea including FPSos, FSUs, Submarine Cable Laying, Power Barge, Offshore Wind Energy, Siesmic Surveys, Carbon Capture and Storage (CCS).

NB. The Agency Must be consulted as a major stakeholder for all Marine situated projects from onset.

UNCLOS

RENEWAL: Three (3) Months Prior to or after Expiration.

1. Marine Environment Management Plan
2. Environmental Impact Assessment (EIA)

Other relevant documents

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Decommission Plan for offshore Projects (DPOP)

For FPSOs, FSU and other platforms. 

UNCLOS, London Dumping Convention

RENEWAL: Per Operation

1. Marine Environment Management Plan

2. Environmental Impact Assessment (EIA)

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ship Board Energy Efficiency Management Plan– Part II Approval (SEEMP-II)

Validity – 5Years

All ships of 400 gross tonnage and above, excluding platforms (including FPSOs and FSUs) and drilling rigs, regardless of their propulsion, shall keep on board a ship specific Ship Energy Efficiency Management Plan (SEEMP). This may form part of the ship’s Safety Management System (SMS)

MARPOL ANNEX VI

RENEWAL: Three (3) Months Prior to or after Expiration.

1. Ship Energy Efficiency Management Plan
2. Certificate of Registry

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Crude Oil Washing System Equipment Manual (COWEM) Approval

Validity- 1 Year.

Every oil tanker operating with crude oil washing systems shall be provided with an Operations and Equipment Manual detailing the system and equipment and specifying operational procedures. Such a Manual shall be to the satisfaction of the Administration and shall contain all the information set out in the specifications referred to in regulation 35 of Annex I of MARPOL.

MARPOL Annex I,

regulation 35; resolution MEPC.81(43)

RENEWAL: Three (3) Months Prior to or after Expiration.

1.     IOPP Certificate

2.     Record of Construction and Equipment

3.     The validity and date of the COW Operations and Equipment Manual;

4.     The Oil Record Book; and

Cargo Ship Safety Equipment Certificate.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Offshore Oil/Chemical Spill Contingency Plan (OSCP) Manual.

For Oil Companies

Offshore Oil/Chemical Spill Contingency Plan (OSCP) Manual.

For Oil Companies

MARPOL Annex I

RENEWAL: Three (3) Months Prior to or after Expiration.

1.      Three copies of Offshore Oil/Spill Contingency Plan in line with the IMO Guidelines.

2.      Valid copy of certificate of registry.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Oil Record Book Part I (Machinery Space Operation)

Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above other than an oil tanker shall be provided with an Oil Record Book, Part I (Machinery space operations).

MARPOL Annex I,

regulations 17 and 36

1.       Certificate of Registry

Ship Particulars

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Oil Record Book Part II (Cargo/ Ballast Operations)

Every oil tanker of 150 gross tonnage and above shall also be provided with an Oil Record Book, Part II (Cargo/ballast operations).

MARPOL Annex I,

regulations 17 and 36

1.Certificate of Registry

Ship Particulars

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Garbage Record Books

Every ship of 400 gross tonnage and above and every ship which is certified to carry 15 persons or more engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties to the Convention and every fixed and floating platform engaged in exploration and exploitation of the seabed shall be provided with a Garbage Record Book.

MARPOL Annex V,

regulation 10

1.       Certificate of Registry

Ship Particulars

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ballast Water Record Book PART I

Each ship (engaged in international voyages) shall have on board a ballast water record book that may be an electronic record system, or that may be integrated into another record book or system and which shall at least contain the information specified in appendix II of the Convention. The ballast water record book entries shall be maintained on board the ship for a minimum period of two years after the last entry has been made and thereafter in the Company’s control for a minimum period of three years.

BWM 2004,

Regulation B-2

1.       Certificate of Registry

Ship Particulars

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

FUEL OIL NON-AVAILABILITY REPORT TEMPLATE (FONAR)

Every ship 400GT & above using Bunker should ensure the report of Non-Availability of compliant fuel oil (0.5% SOx) on the Template.

1.       Certificate of Registry

2.       Ship Particulars

Copy of IAPP Certificate

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ship Scrapping Facility Permit

All ship scrapping facilities require a permit to Operate Ship Recycling Facility)

Hongkong Convention

RENEWAL: Three (3) Months Prior to or after Expiration.

1.      Completed application form.

2.         Map of Facility.

3.         Letter of Indemnity.

4.         Compulsory Insurance Cover.

5.         Certificate of incorporation of Business.

6.         Company profile.

7.         List of Staff and their qualifications.

8.         Evidence of Health Facility/Retainer-ship.

9.         Company operational safety Rules/HSE Manual.

10.     Lease Agreement/Evidence of Ownership.

11.     Environmental Impact Assessment Report.

12.     Ship Scrapping Facility Plan.

13.     Waste Management Plan.

14.     Emergency Contingency Plan.

15.     Fire and Oil Spill Drill Plan.

16.     Enclosed Space Entry Permit.

17.     Security Schedule.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ship Scrapping Permit

Required before commencement of ship Scrapping operation

Hongkong Convention

RENEWAL: Per Operation

1.      NIMASA approved Ship Recycling Plan (SRP)

2.      Deletion Certificate

3.      Letter of indemnity from an insurance company

4.      Compulsory Insurance Cover

5.      Workmen Insurance Cover

6.      Bill of Sale

7.      International Ready for Recycling Certificate (for ships >500GT) supplemented by the Inventory of Hazardous Materials

8.      International Certificate on Inventory of Hazardous Materials (for vessels of parties to the convention)

9.      Any other relevant documents and ship drawings

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Ship Wreck Removal Permit (SWRP)

For removal of identified Ship wrecks

Nairobi Convention 2007

1. Reporting wrecks: A master and operator of a ship flying Nigerian flag is obliged to report the Administration without delay when that ship has been involved in a maritime casualty resulting in a wreck.

2. The report shall provide relevant information necessary to determine if the wreck poses a hazard. Such information includes:
   • The precise location of the wreck;
   • The type, size and construction of the wreck;
   • The nature of the damage to, and the condition of the wreck;
   • The nature and quantity of the cargo, in particular any hazardous and noxious substances; and
   • The amount and types of oil, including bunker oil and lubricating oil on board
3. Registered owner shall remove a wreck determined to constitute hazard under the following conditions:
   • Application letter for wreck removal permit from the owner of the vessel.
   • Provide evidence of insurance or other financial security to cover liability
   • Submission of Wreck Removal Plan to be approved by the Agency
   • Evidence of Safety and Pollution Prevention measures in place. These should include but not limited to;
   • Daily safety briefing prior to commencement of work.
   • Compulsory Personal Protective Equipment (PPE) e.g. Safety Goggles, Safety Boots, Life-Jackets, Hand Gloves etc.
   • Fire Fighting Equipment
   • First Aid Apparatus
   • A Waste management plan
   • Spill response plan, etc.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Decanted Water Discharge Permit

For Oil production/exploration companies

1.       Certificate of Registry

2.       Ship particulars

3.       Other statutory documents

4.       Details of operations.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Decanted Water Discharge Permit

For Oil production/exploration companies

1.       Certificate of Registry

2.       Ship particulars

3.       Other statutory documents

4.       Details of operations.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Dumping

For Dumping of Substances into the Marine Environment

1. Application
2. Sea Bed Survey Sensitivity Study
3. Environmental Impact Assessment.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Dredging Permit (DRP)

For Dredging of Jetties, Terminal and Ports

1. Environmental Impact Assessment (EIA)
2. Dredging Plan

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Dumping Fees

For Dumping of Dredged Materials into the Marine Environment.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Standard Operating Procedures for IMDG

Companies dealing with International Maritime Dangerous Goods

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Provisional Permit to Issue P&I Blue Card (Nigerian Flag Vessels)

For all Non-International group of P&I Club members intending to provide Blue cards to Nigerian flag vessels.

CLC 1992

RENEWAL: Three (3) Months Prior to or after Expiration.

1.       Evidence of financial capacity to provide insurance for Nigerian Flag vessels

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Submarine Cable Corridor Permit (SMCCP)

Telecom companies

1. Sea Bed Survey of the Cable route
2. Length of cable in the Nigerian EEZ
3. Nature of cable

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Pipeline Corridor Permit (PCP)

All companies with submarine pipelines

1. Sea Bed Survey of the Pipeline
2. Length and Circumference of pipe in the Nigerian EEZ

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Offshore Power Barge Permit (OPBP)

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

PERMIT FOR CARRIAGE OF DANGEROUS GOODS IN BULK (PCDGB)

MARPOL Annex II, regulation 9

RENEWAL: Per Operation

1. Valid copy of Nigerian Registry Certificate.
2. Certificate of Class

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Tank Cleaning Accreditation (TCA) Certificate

Every company engaged in Tank Cleaning operations within the Nigerian Territory.

MARPOL Annex II, appendix VI, regulations 13 and 16, Part XXIII Section 336 of the Merchant Shipping Act (MSA), 2007 and Part X of the NIMASA Act, 2007.

RENEWAL: Three (3) Months Prior to or after Expiration.

i.         Articles of Incorporation with Corporate Affairs Commission (CAC)

ii.       List of equipment

iii.     List of qualified personnel to conduct tank cleaning operation (attach certificates or any proof of training taken to qualify to perform tank cleaning operation)

iv.     Evidence of previous contract of tank cleaning operations carried out in the past. (If any).

v.       Plan for the conduct of tank cleaning activity

vi.     Emergency plan/ HSE policy in case of injury/accident

vii.   Copy of approved Operational permit for tank cleaning operation/services from Department of Petroleum Products (DPR).

viii. Waste Disposal Plan.

ix.     Contract of the company for proper disposal.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

CLEARANCE TO CONDUCT TANK CLEANING

Required before embarking on all Tank Cleaning Operation (private/commercial)

 1.  Ship Particulars

2.   Company Information

3.   Evidence of compliance with safe Tank Cleaning

Operation.

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Sea Protection Levy

Per Call for Foreign Vessels

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Sea Protection Levy

Annual for Nigerian Flag Vessels

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

Sea Protection Levy

On Offshore Oil Installations

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

S/N

STATUTORY DOCUMENT

BASIS

REQUIREMENTS

 1.

Dredged or excavated material <100, 000m3

London Protocol

1.     Environmental Impact Assessment

2.     Dredging Plan

Dredged or excavated material 100, 000m – 1, 000, 000m3

London Protocol

1.     Environmental Impact Assessment

2.     Dredging Plan